Question 1

Who Can Rent The Oasis’ Facilities?

Accepted Answer

Reservations must be made by an individual 21 years of age or older. The permit holder must be present during the entire reservation unless prior approval has been granted by an Oasis designee, in which case a designated alternate must be provided. The permit holder is responsible for the actions of their guests and hired services. 
Reservations that consist of minors (under 18 years of age) must provide adult supervision with no less than one chaperone per twelve minors present during the use of facilities.

Question 2

What Days and Times are Available to Rent?

Accepted Answer

A single event is defined as not exceeding 72 hours straight in duration or for no more than 3 single-day events within a 12 month period. If the frequency or term of use will exceed these parameters, you need to have a lease or licensing agreement in place with The Oasis.

Permit holders are responsible for completing their rental within the reservation time frame and must vacate the facility along with their guests. Any extension of time for set-up, clean-up, tear down and/or damages incurred will result in additional charges to the permit holder as stated in the Oasis fee schedule to include staffing fees when applicable. Overage charges occur in 30-minute intervals. Entrance into the event space is not permitted before the time listed on the agreement.

Question 3

Can I charge / sell tickets for my event?

Accepted Answer

Yes. However, any money-raising activities including admission fees, merchandise, and/or food and beverage sales in the building or on the building grounds must be approved by The Oasis designee.

Question 4

How is parking?

Accepted Answer

Yes. We have 458 parking spaces on site. We also work with a full service valet company that can do full valet or provide a self-park option. For the self-park option, we ask that you hire a minimum of 2 traffic directors to help guests self-park and assist Ubers going in and out of the driveway.

Question 5

Are you handicap accessible?

Accepted Answer

Yes, our facility is fully handicap accessible.

Question 6

May I sell and/or serve alcohol at my event?

Accepted Answer

Greenwood Oasis maintains a no-alcohol policy. Alcohol service or consumption is not permitted on-site.

Question 7

What is Strictly Prohibited?

Accepted Answer

The following are strictly prohibited:
Smoking, vaping, or consumption of any kind is prohibited at facility entrances and inside the building. Designated smoking areas are provided 25 feet from the main entrance. 
Any form of fire except by special permission. The use of pyrotechnics must be approved by the Oasis and managed by licensed staff.
throwing of rice, birdseed, confetti, paper rose petals (exception – fresh flower petals)
flowers or plants placed on the floor without protective covering; Any of these properly placed, must be removed immediately following the event
thumbtacks, nails, or tape on walls or woodwork (exceptions may be arranged at time of rental)

For your safety, the renting party shall not exceed room capacity limits. Loitering in the lobby, facility exterior, and community area(s) is not permitted. Emergency lighting must remain on and all emergency exits must always remain clear.  Storage at the facility for event supplies/equipment is not guaranteed.

Question 8

Are animals allowed in the facility?

Accepted Answer

Only service animals are permitted inside the facility. Service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities. Animals whose sole function is to provide comfort or emotional support do not qualify as service animals under the Americans with Disabilities Act (ADA).

Question 9

Are there any restrictions on how we may advertise/promote our event?

Accepted Answer

All invitations, promotional signage, advertising, and marketing materials must be approved by The Oasis before being published and posted in the facilities.

Question 10

Do you require a COI?

Accepted Answer

Yes, we require a COI for your event which is due no later than 10 days prior to your rental date. The insurance must have a single liability limit of not less than $1 million and a general aggregate liability limit of not less than $2 million.

Frequently asked questions